Small Events at Wildflower Estate
Celebrate Together · Up to 80 guests
Not every celebration needs a ballroom. Celebrate Together is our collection for showers, birthdays, rehearsal dinners, and the gatherings in between. The Event Room holds up to 80 guests, with a fireplace, big windows, and the kind of quiet that comes from being the only people on the property.
Five hours, one flat rate, and our team handles the setup and the teardown. You bring the people.
What we host
Showers
Bridal showers, baby showers, and the gatherings that come before the big day. Room to spread out, natural light, and space for a grazing table that people actually gather around.
Holiday parties
Company holiday parties, team dinners, and family gatherings. A private estate in December feels like something. December weekends book first.
Rehearsal dinners
Whether or not the wedding is with us. A private estate the night before is a very different feeling from a back room at a restaurant.
Birthdays and milestones
Milestone birthdays, retirements, and anniversaries. The guest of honor should not be the one setting up the room or hauling trash at the end of the night. Here, they are not.
Corporate and community
Board meetings, business lunches, awards presentations, team retreats, and reunions. Wifi, power, and A/V available, with catering handled in house.
Celebrations of life
A celebration of life should not fall on the family to organize. Luncheons, reunions, and the quieter gatherings that deserve a calm space and no rush.
What Celebrate Together includes
$600 for five hours
- Private use of the Event Room for your five hour event, including setup and teardown time
- Tables, chiavari chairs, and linens
- Setup and teardown handled by our staff, not by you and your family
- A venue manager on site for the whole event
- Parking for around 70 vehicles
- Exclusive use. One event at a time, always.
Additional hours are $75 each. A $300 retainer reserves your date. Your final guest count, menu selections, and remaining balance are due 21 days before your event, unless we approve something different in writing. Plus 7.25% Ohio sales tax. Rates effective August 2026.
We generally book small events within six months of your date. Weekdays and off-season weekends are often open further out, and peak season weekends are held for weddings until closer in. If your date falls outside that window, ask anyway. With a little notice and a written confirmation from us, we can usually make it work.
Three ways to handle food
Let us cook
Holland Gardens is our sister company and our own kitchen, so you can add catering without bringing in an outside vendor. Grazing tables, brunch, heavy appetizers, taco and pasta bars, soups and salads and sandwiches, and more. Catering starts at a spend equal to 40 guests, and smaller groups are welcome to order at that level. See the Catering Collections.
Bring your own
Making the food yourself is completely fine. Plenty of showers and birthdays here run on family recipes and a few trays from home. Cake and desserts from home are always welcome, and we will style the space for it.
Hire a caterer you love
Outside caterers are welcome. We only ask that they are licensed and insured, and that they handle their own setup and cleanup.
Wildflower Estate does not hold a liquor license, so you are welcome to bring your own. Anything with hard liquor is served by one of our licensed bartenders at $100.
Add-ons
Set before you arrive, cleared and washed after you leave. Renting these elsewhere means a pickup, a return, and a sink full of dishes.
| Full place setting The one most groups add. Silverware, dinner plate, salad plate, cloth napkin, and water goblet, set at every seat. We set six or eight per table depending on your layout. The napkin is included, so there is no need to add one separately. |
$6 per guest $5 when we cater |
| Champagne wall Holds 48 flutes. You provide the champagne and we pour it, set up as a welcome drink so guests have something in hand the moment they walk in. |
$130 |
| Bose speaker setup Set up before you arrive and ready for the whole event. Music, a welcome, toasts, and speeches. |
$125 |
| Full A/V Projector, screen, speakers, and a microphone for presentations, slideshows, awards, and toasts. Wifi and power for a laptop are already in the room. |
$175 |
Mimosa bars, mocktails, and beverage stations are available through our Catering Collections. More rentals coming soon.
What a small event runs, start to finish
Forty guests, Grazing Lunch, full place settings. Real totals, sales tax included.
| Celebrate Together, five hours | $600.00 |
| Grazing Lunch, 40 guests at $25 | $1,000.00 |
| Full place settings, 40 guests at $5 | $200.00 |
| Sales tax, 7.25% | $130.50 |
| Total | $1,930.50 |
About $48 per guest with the room, the food, the table, and the setup all included.
Let us find your date
Tell us your date, roughly how many people, and what you are celebrating. We will come back with
availability and a quote.
419.866.9485 ·
events@hgvenue.com